Woodside Avenue School

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About WAS » School Arrival and Dismissal Procedures

School Arrival and Dismissal Procedures

FRANKLIN LAKES PUBLIC SCHOOLS

Woodside Avenue School                                                                                     (201) 891-5600 desk Ÿ  (201) 891-1483 fax

305 Woodside Avenue, Franklin Lakes, New Jersey 07417 www.franklinlakes.k12.nj.us

 

Ann Jameson

Principal

 

August 28, 2017

 

Dear WAS Parent(s)/Guardian(s):

 

Our School Safety Committee, with input from parents, teachers, and students, developed the following WAS arrival and dismissal procedures. The purpose of these procedures is to create a safe environment for children during the hectic dismissal process.

 

Below is a complete overview of our procedures, as well as instructions for completing the Daily Dismissal Schedule, which you must return to your child’s homeroom teacher on the first day of school. This form will help your child’s teacher direct him/her to the correct dismissal location on a daily basis.  This form is at the bottom of this letter and also posted on our school website under “About Our School”.  Please also be sure to remind your child how they are getting home each day. 

 

  1. ARRIVAL

In order to ensure a safe and efficient start to each school day, please be sure to read and follow the school arrival procedures detailed here.

 

  1. Start Time - Please note that the first bell rings at 8:45 A.M. This is our “open for business” bell and the one around which you want to arrange your schedule. Please plan to drop your child at school between 8:35 A.M. and 8:45 A.M. This will ensure that your child is ready to enter the building when the first bell rings and is seated in his/her classroom and ready to start the day when the late bell rings. Any student who enters the building after 8:50 A.M. will be marked late. Please do not drop your child off before 8:35 A.M., as we do not have any supervision in place until that time. Any child arriving between 8:45 and 8:50 A.M. will still enter through the main entrance but will proceed directly to his or her classroom. Any child arriving after 8:50 A.M. will enter through the main entrance and will be marked late. Please see the Board of Education Policy regarding lateness on the District’s website.

 

  1. Drop-off – Cars are expected to drive to the rear of the school and pull all the way forward to drop off their children. A teacher will be on duty at the curb to greet students and direct them up the stairs to the Multipurpose Room entrance. It is important that each car pull as far forward as possible at the direction of the teacher on duty before dropping of their children. Students should begin getting out of their cars as soon as your car is along the curb/walkway. Please do not wait until you reach the front of the line to let your children out.  Our teachers will be along the walkway encouraging students to hop out the car (even when it is cold out!) to keep the car line running safely and efficiently. Please know that once inside the building, children are supervised and directed to their classroom locations when the bell rings.

 

Grades 1, 4, and 5:

Children enter through the Multipurpose Room entrance and proceed directly to the MPR, where they will wait with their grade level classmates. At 8:45, the bell rings, and students will enter their classrooms.

 

Grades 2 and 3:

Children enter through the Multipurpose Room entrance and line-up in the hallway outside of their classrooms, with staff supervision. At 8:45, the bell rings, and students will enter their classrooms.

 

Kindergarten:

Kindergarteners will eventually gather in the Multipurpose Room, but not until the

second week of school. During the first week, kindergarteners will gather on the pathway leading up to the Multipurpose Room and will be supervised from 8:35-8:45. At 8:45, the bell rings, and kindergarteners will be escorted to their classroom.  Beginning Monday, September 18th, kindergartners will follow the same procedures as grades 1, 4, and 5 and wait with their grade level classmates in the Multipurpose Room from 8:35-8:45. Student buddies will escort Kindergartners to their classrooms.’

 

  1. DISMISSAL

In order to ensure a safe and efficient close to each school day, please be sure to read and follow the school dismissal procedures detailed here.

 

  1. Car Line – Children who are picked up on the car line will go to the gym at 3:30 p.m. In the gym, the car line students will sit in a line with their classmates and wait for their names to be called. When your children’s names are called, the oldest child in the family will gather all the younger siblings. WAS staff members will supervise students while they are in the gym. Parents are not permitted to pick up from the gym. Parents who are picking up in the car line must follow all of the directions below:
  • Place family name card on the visor of the passenger side of your car. Please see the directions below and included with your family name card.

 

By positioning the card in this way, you will ensure that the teachers on car line duty can read the cards. The purpose of the name cards is to ensure that the teachers recognize your family name and can communicate that name directly to the supervisor in the cafeteria. Please leave your visor down with your name card showing until you are ready to exit the parking lot.  After our lead name caller calls your family name, the other teachers on the car line repeat your family name through their walkie talkie as needed. If you need a new name card, please contact the office and we will be sure to send one home with your child.

 

PLEASE NOTE: If you pull into the car line without an identifying name card, you will be asked to park and pick up your child in the office.

 

  • All cars entering the school parking lot should stay in the left lane to allow buses access to the front entrance. Based on the flow of traffic, cars continue straight, remaining in the left lane, or turn left through the two lanes of parked cars. Cars proceed in a single lane at all times. When a car reaches the alternate merge, directed by a WAS staff member, follow his or her directions. This process allows cars to enter and exit WAS safely and efficiently, ensuring that cars are not stuck waiting on Woodside Avenue. The gate is opened after students are done using the recess/physical education area (3:25).
  • In the afternoon, please avoid making a left into the lot off of Woodside Avenue. If cars have already formed a line at dismissal, you should plan to join the line already in place.
  • Pull up to the curb as far forward as you can go and prepare to receive your children. There is only one lane of cars in the back of the school at any time. Please be sure to follow the directions of the WAS staff members on the Car Line. They are helping to keep your children safe and to ensure Dismissal is as efficient as possible.
  • Remind your children to listen for their family name while they are seated quietly in the gym so that they can get out to you as quickly as possible.
  • Please remain in your car and allow our teachers to help with backpacks, instruments, etc.
  • Ensure that your children can enter your car on the passenger side without assistance so that they do not need to walk between cars.
  • Remember to drive slowly through our school parking lot and refrain from cell phone usage while you are waiting for your children and after pick up. The line is constantly moving so attention to moving forward will ensure the line moves quickly.
  • As you exit the parking lot, follow the traffic signs.
  • Our Franklin Lakes Education Foundation proudly auctions off our “King/Queen of the Line” position each year. The winner of this auction item is entitled to the first spot in the car line each day.  Other than this special privilege, all cars wait in the line at the end of the line and are not permitted to pull out of line and move up to an “open spot” at the curb as cars pull away.  Doing this has caused accidents on the car line.

 

  1. Bus – Students who ride the bus will go to the hallway outside of the library immediately following the 3:30 P.M. bell to be placed on the appropriate bus. Students are checked off as they arrive to indicate that they are present on the bus for that day.

 

  1. Walk- Students who walk will line up outside the gym doors following the 3:30 p.m. bell and will be escorted to the crosswalk in the front of the school by a WAS staff member. Students need permission for this in Genesis.

 

  1. Aftercare – Students attending aftercare will meet in the Multipurpose Room at 3:30 p.m.

 

  1. DISMISSAL SCHEDULE AND SCHEDULE CHANGES

 

  1. Usual dismissal method -To support our goal of a safe and secure dismissal for our students, parents are asked to complete a Daily Dismissal Schedule for each child, indicating his/her usual dismissal routine by day.

 

  1. Dismissal Schedule Changes
  • Permanent change - if your child’s schedule changes on an ongoing basis, please complete and send in an updated Daily Dismissal Schedule form.
  • Temporary change known in advance - If your child’s schedule changes for the day and you know in advance, please complete and submit a hardcopy of the Change of Dismissal form. This form is located on our website under “About Our School”. Emailed copies of this form will not be accepted. Under no circumstances, can an email or call to the school secretary or your child’s teacher be accepted as a way to indicate a change of dismissal.  Our school secretaries and teachers cannot check email on a regular enough basis to ensure your message was received.  Please understand that this is for the safety of your children and please do not put our school secretaries or teachers in the position to have to remind you that this is not acceptable.
    • The form should be sent into school with your child on the day of the change.
    • A listing of students with changes to their dismissal routine for the day will be forwarded to both the staff member in charge in the gym and on the car line.
  • Temporary change not known in advance - If your child’s schedule changes for the day at the last minute:

o Call the office to let us know what time you or your designee will be picking up your child.

o The parent/guardian must park and come into the office at that time.

o If the parent is only picking up his/her child, the child will be called to the office on the loudspeaker.

o If a parent is attempting to pick up children other than his/her own, we will check that he/she is listed as a designated pick up person for that child. If this is the case, the child will be called to the office over the loudspeaker.

o Please understand that this option is reserved for unavoidable changes at the last minute and should not be used to arrange for play dates and afterschool activities. 

 

 

  1. FREQUENTLY ASKED QUESTIONS

 

  1. What do I do if I need more than the two family name cards provided by the school?

Please contact the main office if you require additional signage.

 

  1. How can I get multiple copies of the Change of Dismissal Form?

This form is available on our school website under “About Our School”. Please print it out as necessary.

 

  1. Why can’t I email the Change of Dismissal form to my child’s homeroom teacher?

A hardcopy of the form is needed to ensure that the necessary parties have the information so that your child is properly directed at dismissal time. In order to preserve instructional focus, our teachers have been directed to minimize email use during the school day.

 

Our School Safety Committee has worked hard to consider a wide range of important variables in creating our dismissal procedure. The success of this procedure depends on the cooperation of all the parents in our community. If you have any questions or concerns in regard to dismissal, please do not hesitate to contact me.

 

For all the details regarding WAS Arrival and Dismissal Procedures, please visit our website:

http://was.franklinlakes.k12.nj.us/apps/pages/index.jsp?uREC_ID=420497&type=d&pREC_ID=934745

 

 

Sincerely,

 

Ann Jameson

 

Please scroll down to access the Daily Dismissal Form. It is important that you complete this form and send it to school with your child on the first day of school. This form will help your child’s teacher direct him/her to the correct dismissal location on a daily basis. If you need a new car line sign for your car, please contact the office. All students will receive car line signs on the first day of school.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Woodside Avenue Elementary School

305 Woodside Avenue Franklin Lakes, NJ 07417

Phone: 201 891 5600 Fax: 201 891 1483

 

 

DAILY DISMISSAL SCHEDULE

 

STUDENT’S NAME:______________________________________________

 

STUDENT’S HOMEROOM:________________________________________

 

 

Monday

Tuesday

Wednesday

Thursday

Friday

 

 

 

 

 

 

 

BA=Bus to Aftercare              BH=Bus Home           C=Car line                   W/B=Walk/Bike

A=Aftercare at WAS

 

 

People Authorized to Pick up this child:

 

Name:___________________________________________________________________________

 

Name:___________________________________________________________________________

 

Name:___________________________________________________________________________

 

Name:___________________________________________________________________________

 

 

Parent(s)/Guardian(s) Name:___________________________________

 

Parent(s)/Guardian(s) Cell Phone #______________________________

 

Parent(s)/Guardian(s) Signature:________________________________

 

Effective Date:______________________________________________